Crossbar Rental Agreement

1000 Hampshire Lane, Richardson, Texas 75080

This Facility Rental Agreement (“Agreement”) is made between 1000 Hampshire Richardson, LLC d/b/a Crossbar (“Owner”) and the individual or organization completing a booking through https://crossbardallas.com (“User”). By submitting a rental request or entering the facility for a scheduled rental, the User agrees to all terms set forth in this Agreement, both for themselves and on behalf of any team, group, or organization they represent.

The rental includes access to designated portions of the Crossbar indoor soccer facility, which may include one or more soccer fields, warm-up zones, or other facility areas as specified at the time of booking. Owner will provide the premises in a clean and functional condition at the start of the rental. The User agrees to return the space in similar condition at the end of the rental period. If any portion of the property is returned in a less clean or damaged condition (other than ordinary wear and tear), the User may be charged a cleaning fee of $50 per hour and the cost of any necessary repairs or replacements.

Use of the facility is contingent on full and timely payment. This Agreement becomes binding upon confirmation of the booking and receipt of payment. If payment fails to clear or is reversed for any reason, the rental will be canceled and access denied. Rental rates are subject to change and are not guaranteed until payment is confirmed. The rental period ends at the agreed time and does not automatically confer any right to extended or continued use beyond that period.

All Users and their participants, guests, or staff must comply with posted facility rules, instructions from Crossbar personnel, and all applicable local, state, and federal laws. No outside food or drink is allowed without prior written approval. Alcohol, tobacco, and illegal substances are prohibited on the premises. Anyone exhibiting unsafe, disruptive, or aggressive behavior may be removed at the discretion of facility staff, and future rental privileges may be revoked.

User agrees to carry general liability insurance in an amount not less than $1,000,000 per occurrence, naming 1000 Hampshire Richardson, LLC as an additional insured on a primary and non-contributory basis. If the event involves sports activity, the insurance must include Participant Legal Liability coverage. A valid Certificate of Insurance and endorsement must be provided before the rental. The insurance policy must require that the Owner be notified at least one day in advance of any cancellation or material change.

User certifies that if any portion of their event involves financial transactions (e.g., tournament fees, training sessions, clinics), they are responsible for collecting and remitting any applicable Texas sales tax. Alternatively, if the User represents a nonprofit organization exempt from such tax, they must provide evidence of tax-exempt status upon request.

User acknowledges and agrees that the facility is under 24/7 video surveillance and that video and audio may be recorded for security, marketing, and quality assurance purposes. User affirms that they have obtained, or will obtain prior to their rental, appropriate permission and consent from all participants, including parents or legal guardians of minors, to allow the Owner to record and use their image, voice, or likeness in connection with any lawful use, including but not limited to internal staff training, promotional materials, and social media. The User assumes full responsibility for obtaining this consent and agrees to indemnify and hold the Owner harmless from any claims or disputes arising from its failure to do so.

The User agrees to require all participants, or parents/guardians of participants under the age of 18, to sign the Owner’s standard Waiver and Release of Liability before using the facility. This waiver releases the Owner from any claims related to injury, illness, property damage, or other harm that may arise from participation or presence at the facility.

Indemnification. The User assumes and agrees to be fully and exclusively responsible for the safety of the persons and property of all participants in the events during the Rental Period, including, without limitation, employees, participants, associates, guests, spectators and any members of the public in attendance at any of the events being held by the User at the facility. The User shall defend, indemnify, and hold the Owner, its officers, employees, and agents harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the User, its officers, agents, employees, participants, associates, guests, spectators and any members of the public in attendance at any of the events being held by the User at the facility.

The User assumes full responsibility for the safety and conduct of all attendees during the rental period, including players, coaches, spectators, and staff. The User shall indemnify, defend, and hold harmless the Owner and its officers, members, employees, and agents from any and all liability, damages, losses, costs, and expenses, including attorney fees, arising from any injury, property damage, or claim connected to the User’s use of the facility, except to the extent caused solely by the gross negligence or intentional misconduct of the Owner.

The Owner shall not be liable for any lost or stolen property. User agrees to ensure that all personal belongings are secured and acknowledges that storage of valuables is at their own risk.

This Agreement is governed by the laws of the State of Texas. Any dispute arising under this Agreement shall be brought exclusively in the state or federal courts located in Dallas County, Texas. This document constitutes the entire agreement between the parties and supersedes any prior written or oral agreements related to the subject matter herein. No oral modification shall be valid unless reduced to writing and signed by both parties.

By completing a booking or using the facility, the User affirms that they have read, understood, and agreed to this Agreement and that they are authorized to bind any organization or team they represent.